Operations Coordinator

Company: Big Tree Farms, Inc.
Location: Ashland
Posted on: February 12, 2025

Job Description:

About Big Tree Farms

Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.

Big Tree Farms is a unique and spirited social enterprise with a mission to improve the lives of marginalized farmers and establish the practice of regenerative agriculture by creating inspiring natural products that benefit health, our environment, and fair economies for all. We are both the pioneers and global leaders in all things Nira; the fresh coconut blossom nectar. We live where we grow in the vast archipelago of Indonesia and we daily work side-by-side with our many thousands of producer partners to harvest and process this incredible nectar into an amazing range of health foods. Our core product portfolio includes Coconut Sugar, Coconut Nectar and Coco Aminos offerings.




Position Title: Operations Coordinator

Reports to: Manager Global Operations

Department: Operations

Status: Full Time / Non- Exempt

Location: Remote but required to be in Pacific Time zone. Preference for Ashland, Oregon area




Position Summary

This Operations Coordinator position is responsible for supporting company and primarily operations with strategic sourcing, new/revised product and material development project management, Quality Assurance document control, sales planning support and efforts to increase sustainability and adhere to sustainability legislation and regulations. This role will interface with our Indonesian subsidiary, domestic and international suppliers, and the BTF Sales, Marketing, Quality and Supply Chain teams. This position reports to BTF's Global Operations Manager.





Core Functions




Source raw materials, ingredients, and packaging materials domestically and internationally to improve products and drive down costs. This includes searching for suppliers, acquiring information required to evaluate options, working with BTF internal teams to evaluate appropriate options, preparing and presenting analysis to compare options across key characteristics and negotiating final agreements.
Coordinate efforts around projects to develop new products, revise existing products, develop or revise new packaging, and develop product presentation collateral. This will include extensive collaboration with all BTF internal teams and project management.
Support the Quality Assurance team with document control. This will include filling out and submitting forms for quality issues, certifications, etc and developing effective organizational systems to keep all files current and easy to locate.
Support sales planning and analysis as needed by compiling and synthesizing data, producing reports and providing input during the sales planning process.
Spearhead company efforts to increase sustainability. This will primarily relate to sourcing or developing more sustainable packaging and managing company's requirements and efforts to adhere to multiple states' EPR (Extended Producer Responsibility) legislation and any other pending or new regulations.






Additional Responsibilities:

Support business growth by stretching outside of primary responsibilities as needed - i.e. Customer Service, Project Management, Reporting, Audits, etc.
Collaborate cross-functionally to evolve the organization through development and adoption of new strategies, processes, tools, and responsibilities.
Commit to personal development and growth by actively engaging in individual development initiatives and applying developmental thinking within the context of the role.



Minimum Required Qualifications (Knowledge, Skills, Abilities)

Preferred 2+ years of relevant work experience.
Passion for working in a values-based, mission driven, high-growth organization.
Process-oriented, organized and a proactive problem solver.
Proficiency in Microsoft Office Suite - Excel required.
Collaborative self-starter with the ability to effectively manage time while delivering results in a high-growth business environment.
Excellent interpersonal and communication skills bring positivity & professionalism to all interactions.
Ability to work directly with international partners Monday and Tuesday early evenings from 5pm - 6:30pm PT in the winter months and 6pm - 7:30pm PT in the summer months. Days and times are subject to change.
Experience working with international partners and import/export requirements is a plus.
Experience with document control is a plus.
Project management experience is a plus.



Working conditions:

Open office environment.
Hybrid work schedule.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.



Location:

Remote or Hybrid with a preference for the Ashland, Oregon area





Physical Demands and Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones. This role may be required to lift up to 35lbs on occasion and will require a reasonable amount of force to lift, carry, push, pull and move boxes and products.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.




Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.





PI261810933

Keywords: Big Tree Farms, Inc., Medford , Operations Coordinator, Other , Ashland, Oregon